CHIVAS SIMI VALLEY

THE CHIVAS SIMI VALLEY SOCCER CLUB

BY-LAWS

June 30, 2005

Article I.      TITLE

This corporation shall be known as the Chivas Simi Valley, Inc. (hereafter referred to as the “Club”). It is a non-profit corporation of the State of California.

Article II.     PURPOSE

The Club is founded in order to: further and promote the development of the sport of soccer in the City of  Simi Valley, California, and surrounding areas through organization, training and educating the residents of the area; to organize soccer teams within the area to compete and participate in soccer; to promote good sportsmanship in its participants; to receive gifts, legacies, and donations from any source to be used solely for promotion of the health, welfare, and recreation of the residents of Simi Valley, and surrounding areas through the organization of the Club.

Article III.      MEMBERSHIP

Section A.     Officers and Directors of the Club, coaches, and parents of all players from whom registration and fees have been received shall be considered members of the Club.

Section B.    In order to continue membership, members must maintain good standing with respect to payment of all fees due.  Registration fees shall be set by the Club.  A player is not registered until registration information and fees are obtained by the Registrar of the Club.

Section C. The Chivas Simi Valley Soccer Club will be affiliated with the California Youth Soccer Association (CYSA).

Article IV.    ORGANIZATION

Section A.     BOARD OF DIRECTORS

• Members of the Board of Directors (hereafter referred to as the “Board”) shall consist of all officers and directors of the Club as described in Section IV(C) and (D) of these by-laws.

• The Board shall have general supervisory powers to run the affairs of the Club. This includes, but is not limited to conducting regular business meetings, making recommendations to the membership, communicating with CYSA and the leagues, and performing other duties as are specified in the by-laws.

• The term of office of an officer or director on the Board begins January 1 and ends December 31or until a replacement is elected by the Board to serve in the position held by the officer or director.

• Directors and officers shall be required to attend all Club and Board meetings to remain in good standing.  An officer or director may have two unexcused absences from these meetings per year. An officer or director may submit a written report in lieu of attendance to remain in good standing.  The Board may remove an officer or director who is no longer in good standing and declare a Board position vacant upon a two-thirds vote after notice to the officer or director of the action for removal.  A Board-approved replacement shall assume all responsibilities of that office.

5.     A vacancy on the Board may be filled by a majority vote of the Board members at a regular or special meeting of the Board.

Section B.    OFFICERS and their DUTIES and RESPONSIBLIITIES.

The Officers of the Club shall be:

• PRESIDENT.  The President shall supervise all activities of the Club and the Board; serve as chairperson at all Club and Board meetings and may appoint chairs of committees, committee members and other representatives as may be required. The President shall serve as a director, and shall call all Club annual meetings and Board meetings or Executive Committee meetings as may be needed, or as required by these by-laws. 

• VICE-PRESIDENT.  The Vice-President shall assume the duties of the President only in the absence of the President, and shall perform other duties as may be assigned by the President.  The Vice-President shall be responsible for overseeing the duties and responsibilities of each committee, serve as an ex-officio member of all committees, and report periodically to the President as to the activity of each committee in the Club.

• TREASURER.   The Treasurer shall receive, disburse, and account for all funds of the Club, and keep financial records on all monetary transactions; shall maintain a checking account and savings account, with signature authority by the President and the Treasurer; shall report on the Club financial status, and be prepared to assist in audits of records.  All nonrecurring disbursements over $700 shall be approved by the  President. All nonrecurring disbursements over $1000 shall be approved by the Board.

• SECRETARY.  The Secretary shall record and prepare all minutes of Club and Board meetings to be read at subsequent meetings and shall make all such minutes available for Club members and the Board as appropriate. The Secretary shall publish and distribute any and all amendments to members of the Club, shall notify  the Board or Club members of items of special interest as shall be directed by the President, and shall handle correspondence with any other club or organizations having contact with our Club.

• IMMEDIATE PAST-PRESIDENT. This director is the person who served as the most recent President of the Club. If a vacancy occurs in this position it shall remain vacant.

• Registrar  The Registrar shall collect registration forms and fees and handle registration of all players, shall organize pre-season registration and set registration dates, shall determine date of final registration, shall conduct correspondence between the Club and CYSA and the leagues regarding registrations of all players, shall notify GDMJSL of the number of teams in each age group, shall be responsible for the preparation of rosters for coaches prior to the start of the season, shall verify and record registration of all players, and document registration procedures.

Section C.  DIRECTORS and their DUTIES and RESPONSIBILITIES

In addition to the Officers of the Club the following Directors shall be members of the Board of Directors:

• DIRECTOR OF FIELDS.  The Director of Fields shall be responsible for acquisition of fields, recommendations and approval of improvements and use of all fields, for maintenance of field equipment, and shall serve as the custodian of all field marking equipment owned by the Club. The Field Director shall work closely with the Simi Valley Youth Soccer Association and employees to provide the best possible playing conditions on our soccer fields.

8.     DIRECTOR OF TOURNAMENTS.  This Director shall organize any tournaments planned by the Club and serve as chair of the Tournament Committee.

• DIRECTOR OF FUNDRAISING.  This Director shall organize and coordinate the fundraising efforts of the Club and shall serve as chair of the Fundraising Committee

• DIRECTOR OF VOLUNTEERS.  This Director shall coordinate the volunteer resources of the Club and work closely with the Registrar and members of the Board and its Committees to identify volunteer needs and available resources.

• DIRECTOR OF COMMUNICATIONS.  This Director shall organize and coordinate the communication needs of the Club including the web page, newsletter, and news releases and shall serve as Chair of the Communications Committee.

• DIRECTOR OF DISCIPLINARY COMMITTEE. The Director shall not be a voting member of the Full Board and remain objective, professional, and observe appropriate levels of confidentiality regarding issues and their details. The Director shall report to the Board his/her findings.

Section D.    LEAGUE REPRESENTATIVE.   

The President will assign this position as an additional responsibility to one of the Officers or Directors of the Club. The person appointed by the President shall attend all CalSouth meetings and report back to the Club and the Board any pertinent information of concern to the Club players, coaches, and referees; shall vote at League meetings in the best interest and in the name of the Chivas Simi Valley.

               

Article V.    MEETINGS

                Section A.  BOARD OF DIRECTORS MEETINGS:

• The President will call Board meetings as necessary. The Board shall meet at least monthly during the regular league season.

• A quorum shall consist of one-half of the voting Officers and Directors, provided that vacant positions on the Board are not counted for purposes of determining the necessary quorum.  Majority vote of those members present shall decide motions. The Board member presiding over the Board meeting shall not vote unless necessary to create a majority vote to decide a question before the Board.

• Newly elected officers may attend but not vote at Board of Directors’ meetings until their terms of office commence.

• Each board meeting shall include, at a specified time, an open forum at which any club member may speak.  At the discretion of the chair, or by motion and approval of the directors, time limits may be imposed upon speakers at this forum.

• Voting.  Each member of the Board shall have one vote.  No vote shall be cast by proxy. When authorized by the President or three members of the Board, voting may occur by telephone, mail ballot, e-mail, or other reliable methods.  When voting takes place outside of a board meeting, a majority vote of a quorum plus one shall decide motions, except that a meeting shall be called when voting in person is requested by any two or more board members. A minimum of forty-eight (48) hours shall be allowed for voting outside of a meeting. 

• Board meetings shall be open to the public except that the Board may, upon a two-thirds vote of those Board members present at the meeting, meet in closed session to discuss personnel matters, pending or potential litigation, disciplinary matters, or removal of a Board member.

Section B.  ANNUAL MEETING

• The annual meeting shall be held in November or December of each year.  One-month notice of this meeting will be given to the membership. The meeting is open to all members of the club.

• Nomination for officers and directors for the forthcoming calendar year shall be presented by the nominating committee. Additional nominations may be made from the floor. Nominees for all offices must have given prior approval for such nomination. Majority vote of those Club members present will govern the election of officers.

• The presence of a majority of officers and directors of the Club shall be required for the transaction of business.  Majority vote will decide all motions unless these By-laws or Parliamentary Authority otherwise require a supermajority.

Section C.   SPECIAL MEETINGS

The President or any three members of the Board may call a special meeting of the Board for a specific purpose that cannot reasonably wait until the next regularly scheduled Board meeting. Three days notice to the members of the Board is required. The notice shall include the topic to be discussed at the special meeting.

Section D.  PARLIAMENTARY AUTHORITY

The rules in the current edition of Roberts’ Rules of Order (newly revised) shall govern the Club in all meetings for which applicable and to the extent they are not inconsistent with these by-laws or any other special rules which the Club may adopt.

Section E.   ORDER OF BUSINESS

The order of business for Board and Club meetings shall be as follows:

• Roll Call
• Minutes of last meeting
• Officers and/or Committee Reports

4.     Unfinished Business - Old Business

5.     Proposals - New Business

6.     By-law changes (if applicable)

7.     Election of Officers or Directors (if applicable)

8.     Comments for the good of the Club

• Adjournment

Article VI.   COMMITTEES

Section A.   AUTHORITY

The Board of Directors is authorized to form committees to provide recommendations and assist the Board in carrying out the purposes of the organization. All committees shall have a minimum of three members, one of whom shall be designated as chair of the committee.

                Section B.  Standing Committees shall consist of the following committees:

• EXECUTIVE COMMITTEE.

The members of the Executive Committee shall be the Officers of the Club (President, Vice-President, Treasurer, Secretary, and Immediate Past-President.) The President shall be the Chair of the Executive Committee.

• Coaching Committee
  The coaching committee shall be composed of the Director if Coaching and at least one coach active in the club and the  President (ex officio).  This committee, in the absence of a Director of Coaching, will assume the duties of the Director of Coaching. If a Director of Coaching joins the club, the Coaching Committee will supervise and assist him/her as appropriate, and shall supervise him/her and present an annual evaluation, with recommendations, to the Board.

• VOLUNTEER COMMITTEE

The Director of Volunteers shall be a member of the Volunteer Committee and serve as its chair.

• TOURNAMENT COMMITTEE.

The Director of Tournaments shall be a member of the Tournament Committee and shall serve as its chair.

• FUNDRAISING COMMITTEE.

The Director of Fundraising shall be a member of the Fundraising Committee and shall serve as its chair.

6.    DISCIPLINARY COMMITTEE.

Shall investigate the facts and evidence in all disciplinary cases involving players, coaches and parents of players, in accordance with CYSA approved procedures. Shall maintain documentation of all cases brought to the Disciplinary Committee. Shall ensure that each and every player and parent is aware that they are available to address any problem, question, or grievance related to the League or its operations. When dealing with such a problem, they shall endeavor to handle the problem at a level as low and direct as possible.

Section C.    SPECIAL COMMITTEES may be appointed by the President for any purpose.

Article VI.  FISCAL YEAR

The fiscal year of the Club shall be from January 1 of any year through December 31 of the same calendar year.

Article VII.   BY-LAWS CHANGES OR AMENDMENTS

Section A.  The Chivas Simi Valley Soccer Club, at either the annual meeting or a Board meeting, may make changes or amendments to these by-laws by a majority of the voting membership of the Board then in attendance.

Section B.   Proposed changes or amendments to the by-laws must be submitted in writing to the Secretary of the Club two weeks before the meeting at which they are to be considered.  The Secretary shall read the changes at the meeting.  The changes shall be voted on as written and read by Secretary.

Section C.  Changes or amendments approved shall be effective immediately and no change shall be retroactive.

Article VIII.   CLUB RECORDS

Confidentiality of Club records.   Computer data base information will be for CYSA, SVYA, CalSouth and Club use only.  Persons or organizations wishing to obtain the names of players shall submit a request in writing for such names to the board.

• The Club policy is to distribute names of coaches, players, officers and referees only when it would not be detrimental to those individuals and only when it would be educational or beneficial and in the interest of betterment of our soccer program.

B.    Names of players, coaches, officers or referees shall not be distributed for commercial solicitation purposes.

Article IX.  NON-PROFIT STATUS - DISSOLUTION

This corporation is not organized for pecuniary profit, nor shall it have any power to issue certificates or stock or declare dividends, and no part of its net earnings shall inure to the benefit of any member, director, trustee or individual. The balance, if any, of all money received by the corporation from its operation, after payment in full off all debts and obligations of the corporation of whatsoever kind and nature, shall be used and distributed exclusively for carrying out only the purpose or purposes of the corporation, as more particularly set forth herein above. Upon the dissolution of the corporation, the Executive Board shall, after paying or making provisions for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation is such manner, or to such organizations or organizations under Section 501(c)(3) of the Internal Revenue Code, as the disposed of by the District Court of the County in which the principal office organization or organizations as the court shall determine, which are organized and operated exclusively for such purposes, provided further that in its dissolution, go or be distributed to any member or individual either for the reimbursement of any sums subscribed, donated or contributed by such member or individual, or for any other purpose.